Are you looking for a career with purpose?

We are hiring a full-time Program Coordinator

OVERVIEW

Children’s Guardian Fund is seeking a full-time Program Coordinator to support the Program Director in managing day-to-day program operations focused on meeting the emergency and ongoing needs of local children and youth in foster or state care. Responsibilities include managing communications, gathering and verifying information, expense tracking, data management, coordination of meetings, and building knowledge of agency partners, community resources, and the child welfare system. The ideal candidate will be a self-starter who is organized, detail-oriented, and able to balance immediate needs with long-term strategic goals.

COMPENSATION

  • Full-time (exempt): $40,000-$44,000, commensurate with experience, with annual performance-based increases
  • 3% Simple IRA match
  • Paid holidays and PTO

QUALIFICATIONS

  • Bachelor’s degree, or equivalent combination of education and experience
  • Proficiency in Microsoft Office Suite, including mail merge, data export, and Excel spreadsheets
  • Ability to learn new software tools and database systems; prior experience with WordPress, NetSuite, and Guite a plus
  • Self-directed with strong ability to prioritize tasks and work independently
  • Critical thinker with problem-solving skills and resourcefulness in seeking information
  • Ability to work effectively with volunteers, committees, and partner agencies
  • Strong project management skills with exceptional attention to detail
  • Leadership potential and desire for long-term career growth in non-profit program management
  • Excellent written and verbal communication skills
  • Comfortable presenting to groups and speaking publicly
  • Flexibility to work occasional evenings or weekends
  • Demonstrated commitment to ethical practice and mission-driven work
  • Valid driver’s license and reliable transportation required

RESPONSIBILITIES

Program Operations

  • Process 30-80 funding requests monthly, applying critical thinking to flag suspicious or inappropriate requests and researching additional details to facilitate efficient processing
  • Ensure data integrity by troubleshooting formatting issues and verifying information accuracy and consistency
  • Prioritize and expedite emergency requests requiring quick turnaround
  • Manage grant compliance by tracking restricted fund expenditures and outcomes; prepare grant reports and compile data for new grant applications
  • Coordinate tutoring program logistics, including intake, onboarding, and compliance with pre- and post-assessment requirements and quality control measures
  • Support special events including holiday gift distribution, volunteer resource sessions, and committee meetings
  • Maintain current and accurate case information through ongoing data entry and verification as situations evolve
  • Generate monthly and quarterly reports that accurately reflect program outcomes

Strategic Growth & Leadership

  • Participate in strategic planning discussions and contribute to program development initiatives
  • Lead at least one program initiative or pilot project annually, with increasing scope and complexity over time
  • Represent the organization at community partner meetings and coalition gatherings
  • Assist in developing and refining program policies, procedures, and best practices
  • Collaborate with the Program Director on annual program evaluation and continuous improvement efforts

Other Duties: This job description does not contain a comprehensive listing of all activities, duties, or responsibilities required. Duties and responsibilities may change over time as client and program needs evolve.

GROWTH OPPORTUNITIES

This position is designed as a career development opportunity with a clear pathway to program leadership. The successful candidate will work closely with the Program Director to develop comprehensive knowledge of all program operations, funding strategies, and community partnerships. Over a 3-5 year period, responsibilities will progressively expand to include program design, budget management, grant writing, and team leadership.

Professional development support includes:

  • Attendance at child welfare and non-profit management conferences
  • Enrollment in leadership development training or certification programs
  • Mentorship from the Program Director and Executive Director
  • Cross-training in all aspects of program management, including funder relations, community partnerships, and strategic planning

To Apply: Send your resume and any questions to HR@childrensguardianfund.org.